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🧑‍💻  Implementor Notes: The exact interface, user experience, and organizational standards for using the Project Setup Wizard will vary by organization. Use this guide as a baseline but remember to adjust it for each organization’s needs.

The Project Setup Wizard is only available for Jarvis (v1.32) or higher. Contact your System Administrator for more details.

What is the Project Setup Wizard?

The Project Setup Wizard guides users through the process of setting up the Project and related records - which is the backbone of Amp Impact and ultimately, enables impact measurement. Setting up the Project record correctly is essential to use features such as Indicator Management, Activity Planning, and Budgeting.

Using the Project Setup Wizard

  1. The core details of a Project need to be entered first. The user will create a Project record and once the record is created, click on the “Setup Project” button to open the wizard.

2. The wizard will guide the user through a set of screens that would allow them to create the details related to a Project record. Some of these fields are required to save the record. For the most part, users can create the related records while navigating from one screen to another (including Frameworks, Implementation Plans, and Budgets). However, there are two exceptions:

a. Geographic Areas: Typically, there is a list (or catalog) of Geographic Area records that already exist in the system (see this page for more details). Users should select the relevant Geographic Areas from a picklist.

b. Thematic Areas: Similarly, Thematic Areas are high-level impact themes that are predetermined and should be selected from a picklist.

Use the “Previous” and “Next” buttons to navigate from one screen to another and the “Skip” button to move to the next screen without creating or selecting records.

Think before clicking “Next”: Some fields on the screens are required (marked with a red asterisks) and some are optional.

  • If you leave a required field blank, you will get an error on clicking “Next” - prompting you to add a value to the required field.

  • If there are no required fields, you leave these fields blank, and then click “Next”, a new record will be created with empty fields.

The solution? Click “Skip” if you don’t want to create a record for a specific screen.

Need to delete records created in the wizard? Once records are created, they have to be deleted by navigating to the relevant record or related lists.

Error messages? Users can only create records on objects they have access to and permission to create new records. Contact your System Administrator if you get stuck when trying to create new records.

For more detailed information on creating project records without using the wizard, refer to the Project Setup page.

Set up the Reporting Periods

Reporting Periods represent time periods during a project. They are used for the purpose of reporting -grant reports or progress reports (including narrative, results, financials, and files). To create Reporting Period records using the wizard, follow these steps:

  1. Enter the “Start Date” and “End Date” to define the Reporting Period schedule. 

  2. Select the “Reporting Period Type”: Monthly, Quarterly, Biannual, Annual, and Life of Project. These are all required fields to save the records as indicated by the red asterisk.

  3. The Reporting Periods that have already been added to the Project (if any) will also be displayed. If you select a Reporting Period that is already allocated, you will get a message identifying the duplicate records. You have the option to proceed with or edit the duplicate record as needed.

Set Up Project Geographic Areas

Geographic Area records must already exist as records to display in the picklist. Review this guide for details on creating Geographic Area records.

To add Geographic Areas to the Project:

  1. Search the picklist for Geographic Areas that already exist as records in the system and select the ones that are relevant.

  2. Click “Next” to add the Geographic Area records to the Project.

    1. The Geographic Areas that have already been added to the Project (if any) will be displayed. If you select a Geographic Area that is already allocated, you will get a message identifying the duplicate records. You have the option to proceed with or edit the duplicate record as needed.

Set Up Project Thematic Areas

Note: Thematic Area records must already exist to display in the picklist. Review this guide for details on creating Thematic Area records.

To add Thematic Areas to the Project:

  1. Search the picklist for Thematic Areas that already exist as records in the system and select the ones that are relevant.

  2. Click “Next” to add the Thematic Area records to the Project.

  3. The Thematic Areas that have already been added to the Project (if any) will be displayed. If you select a Thematic Area that is already allocated, you will get a message identifying the duplicate records. You have the option to proceed with or edit the duplicate record as needed.

Set Up Frameworks

Frameworks are used to visualize an organization’s logic model - typically a hierarchy of project objectives. Multiple Frameworks can be created for a single Project depending on how an organization tracks and reports on project objectives. To create a new Framework using the wizard, follow these steps:

  1. Start by entering the Framework Name. Similar to other screens, any Frameworks that have already been associated with this Project will be displayed on the screen.

  2. If you are creating multiple Frameworks at this point, check the “Check this if you want to create another Framework” checkbox. This will ensure that you are guided back to this same screen again to create the next Framework.

  3. Click on the “Next” button.

    1. If you have not checked the “Check this if you want to create another Framework” checkbox, you will see the next screen.

    2. If you have checked the “Check this if you want to create another Framework” checkbox,  you will see the Framework screen again to create a new Framework record.

Once the Framework(s) are set up, Framework Objectives can be added. This isn’t done through the wizard - refer to this page for step-by-step instructions.

Set Up Implementation Plans

Implementation Plans allow organizations to plan and visualize the activities that form part of a project - essentially, a work plan or project plan. The Implementation Plan is the backbone of the project plan and this can be created using the wizard.

To create an Implementation Plan (or multiple Implementation Plans) using the wizard, follow these steps:

  1. Start by entering the Implementation Plan Name. Similar to other screens, any Frameworks that have already been associated with this Project will be displayed on the screen.

  2. If you are creating multiple Implementation Plans at this point, check the “Check this if you want to create another Implementation Plan” checkbox. This will ensure that you are guided back to this same screen again to create the next Implementation Plan.

  3. Click on the “Next” button.

    1. If you have not checked the “Check this if you want to create another Implementation Plan” checkbox, you will see the next screen. 

    2. If you have checked the “Check this if you want to create another Implementation Plan” checkbox,  you will see the Implementation Plan screen again to create a new Implementation Plan record.

Once the Implementation Plan(s) are set up, the granular Activity records that fill out the details of the project plan can be added. This isn’t done through the wizard - refer to this page for step-by-step instructions.

Set Up Budgets

Budgets enable organizations to plan revenue and expenditure and report on actuals at specified time intervals. The Budget record is the backbone of the project budget and can be created using the wizard.

To create a Budget (or multiple Budgets) using the wizard, follow these steps:

  1. Start by entering the Budget Name. Similar to other screens, any Budgets that have already been associated with this Project will be displayed on the screen.

  2. If you are creating multiple Budgets at this point, check the “Check this if you want to create another Budget” checkbox. This will ensure that you are guided back to this same screen again to create the next Budget.

  3. Click on the “Done” button.

    1. If you have checked the “Check this if you want to create another Budget” checkbox, you will see the Budgets screen again to create a new Budget.

    2. By clicking on the “Done” or “Skip” buttons, you will exit the wizard.

Once the Budget(s) are set up, the granular Financial (Expenditure) records that fill out the details of the budget can be added. This isn’t done through the wizard - refer to this section for step-by-step instructions.

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